Shopify Invoice Generator
Create invoices for Shopify orders — B2B sales, custom orders, draft orders, partial payments. Instant PDF, no Shopify app install, no monthly fee, no account.
✓ No credit card✓ No signup✓ No data shared
When Shopify's Built-In Invoicing Isn't Enough
Shopify has basic order documentation built in — order confirmations, packing slips, and a print order page. But there are scenarios where you need something more:
- B2B invoices for wholesale buyers — Shopify's default order page is not formatted as a proper VAT/business invoice
- Custom orders not placed through your store — phone orders, trade shows, repeat customers paying via bank transfer
- Draft orders and quotes — Shopify draft orders generate an order, but you may want to send a formatted invoice or proforma first
- Partial payments and deposits — Shopify's checkout flow is built for full payment upfront; deposit invoicing requires manual workarounds
- VAT/tax invoices with proper formatting — required for tax compliance in many jurisdictions
- White-label / no-Shopify-branding documents
Many Shopify merchants install a paid invoice app (€10–€25/month). invoicePrivate provides the same functionality for free, without installing anything in your store.
B2B Invoices for Shopify Wholesale
If you sell wholesale or to other businesses through Shopify, your buyers will expect proper VAT invoices for their accounts payable team:
- Buyer's VAT number on the invoice — required for cross-border EU B2B reverse charge
- Net price, VAT amount, and gross price clearly broken down
- Net 30 / Net 60 payment terms — different from B2C immediate payment
- Purchase order number reference from the buyer's system
- Your business banking details for bank transfer payment
In invoicePrivate, set up a B2B invoice template once (with your bank details and standard terms in the notes field) and reuse it for every wholesale customer.
What to Include on a Shopify Order Invoice
- Your store name, legal business name, and address
- Your VAT/tax number if applicable
- Customer name and billing address from the Shopify order
- Customer VAT number for B2B sales
- Shopify order number for reconciliation (e.g., #1042)
- Your sequential invoice number
- Issue date and due date
- Line items — product name, variant, SKU, quantity, unit price, line total
- Discount codes applied — show as a separate line
- Shipping cost as a separate line
- VAT / sales tax breakdown
- Total and payment status (Paid / Unpaid / Partially Paid)
Workflow: From Shopify Order to PDF Invoice
- Open the order in your Shopify admin
- Copy the customer billing details, line items, and totals
- Open invoicePrivate and paste the details into the invoice editor (your business profile is already saved)
- Add the Shopify order number to the invoice notes for reconciliation
- Apply the correct VAT/tax breakdown
- Download the PDF and email it to the customer or attach it to your Shopify order notes
For repeat wholesale customers, duplicate a previous invoice and just update the order number and line items — under 30 seconds per invoice.
Frequently Asked Questions
Does Shopify generate VAT invoices automatically?
Shopify generates order confirmations and packing slips, but these are not always formatted as tax-compliant VAT invoices. The default order receipt may lack proper VAT breakdowns, especially for reverse-charge cross-border B2B sales. Many merchants supplement Shopify's defaults with a proper invoice tool or a paid app.
Do I need a Shopify invoice app or can I use invoicePrivate?
You can use either. Apps like Sufio, OrderlyPrint, or Order Printer Pro integrate directly into Shopify (auto-generate invoices on order creation) for €10–€25/month. invoicePrivate is free and works alongside Shopify — you copy order details into the invoice editor. For low order volumes (under 100/month), invoicePrivate is the simpler option.
How do I handle deposit payments for custom Shopify orders?
Shopify's native checkout doesn't natively support partial payment without an app. The common workaround: create a Shopify draft order for the deposit amount, send a proforma invoice in invoicePrivate confirming the full job and deposit terms, then create a separate draft order for the final balance on delivery.
Can I generate invoices for orders placed outside Shopify?
Yes — invoicePrivate is independent of your store. Manual orders (phone, email, trade show, bank transfer) can be invoiced directly without ever creating a Shopify order. Keep these in a separate invoice number series if you prefer, or use a unified sequence.
Will my Shopify customer data be sent to invoicePrivate's servers?
No. invoicePrivate runs entirely in your browser — there are no servers. You paste the customer details into the editor and the PDF is generated locally. Nothing is uploaded, logged, or transmitted.
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