For Graphic Designers · Free forever

Free Invoice Template for Graphic Designers

Invoice for logos, branding, print design, and licensing — with clear revision rounds and usage rights. Instant PDF, no signup, your client list stays private.

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What Graphic Designers Invoice For

Logo design — concepts, refinements, final files in multiple formats
Brand identity packages — logo + style guide + collateral
Print design — brochures, business cards, packaging, posters
Digital design — social media graphics, ad creatives, presentation templates
Licensing fees — for extended use, broadcast rights, or buyouts
Print production management — pass-through printing costs
Stock and font licences — passed through at cost

Revisions and Scope

Scope creep is the single biggest cause of unpaid or disputed invoices in graphic design. Protect yourself by:

Stating revision rounds clearly — e.g., "Logo design — 3 concepts, 2 revision rounds included"
Charging for additional revisions as separate line items — "Additional revision rounds — 2h @ €80/h"
Defining "revision" — is it a tweak to an existing concept, or a new direction? Restate this in the engagement letter.
Itemising file formats delivered — AI, EPS, SVG, PNG, JPG. Additional formats outside scope are extra.

Licensing on the Invoice

For commercial work, the licence granted is part of what the client is paying for. Make it explicit:

Non-exclusive licence — client uses, designer retains rights — included in base fee
Exclusive licence — only client may use the work — premium fee
Buyout / full assignment — client owns all rights including resale — significant premium
Extended licence — broadcast, merchandise, or resale rights — separate licensing line

State the licence on the invoice or in the notes — this prevents future disputes about usage rights.

Frequently Asked Questions

Should I take a deposit?

Yes. 30–50% upfront is standard in graphic design. It filters out uncommitted clients and protects your time. Issue a deposit invoice when work begins, and the final invoice on delivery deducting the deposit.

Who owns the design — me or the client?

Depends on the licence you grant on the invoice. By default, the designer owns copyright (with the client receiving a licence to use). For exclusive ownership / buyouts, the client pays a premium. State this clearly on the invoice or in your terms.

How do I bill for stock and fonts?

Two approaches: pass-through (charge the client the supplier price as a line item) or include in scope (cover from your fee). Pass-through is more transparent and cleaner. Get receipts for everything passed through.

What format should I deliver final files in?

Industry standard is AI, EPS, SVG, PNG (transparent), and JPG at minimum. Specify exactly what is included on the invoice. Additional or non-standard formats (e.g., PSD source files, vector source for a competing designer) are typically extra.

Your First Invoice in Under Three Minutes

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