Free Small Business Invoice Template
A simple, professional invoice template for small businesses. Add your logo, line items, tax, and payment terms — download a polished PDF in seconds. No signup.
✓ No credit card✓ No signup✓ No data shared
Why Small Businesses Use invoicePrivate
Small businesses get caught between two unsatisfying options: free static templates that look unprofessional and break when edited, or accounting software that costs €15–€40/month and is overkill for basic invoicing. invoicePrivate sits between them:
- Professional — PDFs that look like they came out of accounting software
- Free — no subscription, no trial, no watermark, no per-invoice fees
- Simple — no learning curve, no chart of accounts to configure
- Private — your client list and revenue figures stay on your device
- No vendor lock-in — your PDFs are yours forever, independent of any service
What to Include on a Small Business Invoice
- Your business name, trading name, and registered address
- Company number (Ltd, GmbH, SARL, etc.) if registered
- VAT / tax number if registered
- Client business name and billing address
- Invoice number — sequential, never duplicate
- Issue date and due date (specific date is clearer than "Net 30")
- Itemised line items — description, quantity, unit price, line total
- Subtotal, tax breakdown, total
- Payment instructions — bank details, payment portal link, or accepted methods
- Late payment terms referenced in the notes
Setting Up Your Business Profile
invoicePrivate saves your business profile after the first invoice, so subsequent invoices take under 30 seconds. Spend 2 minutes upfront to:
- Add your business name, address, and contact details
- Upload your logo (PNG, JPG, or SVG)
- Set your default currency and tax rate
- Save your bank details / payment instructions to auto-fill the notes
- Choose your invoice numbering format (INV-2025-001 is a common pattern)
From then on, each new invoice starts with everything pre-filled.
Frequently Asked Questions
Is this suitable for a registered limited company?
Yes — invoicePrivate supports limited companies, partnerships, sole traders, and self-employed individuals. Include your company number and registered address as required by your jurisdiction (e.g., UK Ltd companies must show company number, registered office, and VAT number if registered).
How is this different from accounting software?
Accounting software (QuickBooks, Xero, FreshBooks) includes bookkeeping, expense tracking, bank reconciliation, and tax filing — typically €15–€40/month. invoicePrivate just generates invoices. For businesses doing only basic invoicing, invoicePrivate is enough and free. If you need full books, you will eventually need accounting software — but you can start free.
Will my invoice data be backed up?
invoicePrivate stores invoices in your browser's IndexedDB on your device. There is no cloud backup — this is intentional for privacy. Download a PDF of every invoice you send and back them up to your own storage (Drive, Dropbox, NAS).
Can I send the same invoice to recurring clients?
Yes — duplicate any past invoice in invoicePrivate to use as a starting point. Update the date, invoice number, and any changed line items, and re-download the PDF. Takes under 30 seconds per repeat client.
Does the invoice handle VAT for me?
You configure the VAT rate (and any per-line rates if needed) and invoicePrivate calculates the breakdown automatically. The tool does not file VAT returns for you — that is what accounting software is for. But the invoice you send will be correctly formatted for your VAT records.
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Your First Invoice in Under Three Minutes
Free forever. No credit card, no signup, no watermarks. Open the tool and start invoicing.
Create Small Business Invoice Free →No signup · No credit card · No data shared