Free Invoice Template for Video Editors

Freelance video editor invoices need to clearly describe the work performed since deliverables vary widely between projects. Include:

• Project name and deliverable — e.g., "Brand video edit — 2 min final cut", "YouTube video edit × 4 episodes"
• Duration of finished video — clients expect to pay more for longer edits
• Services included — editing, colour grading, audio mixing, motion graphics, captions, subtitles
• Number of revision rounds included in the fee
• Delivery format — resolution, codec, aspect ratios
• Turnaround timeline reference if relevant

Per minute of finished video: Common for corporate and branded content. Rates vary widely (£150–£600+/minute) depending on complexity — raw assembly versus full colour grade, motion graphics, and sound design are very different in scope.

Day rate: Standard for long-form projects, film post-production, and on-site editing. Charge a half-day rate for 4-hour sessions. Day rates for professional freelance editors typically range from £250–£600/day depending on niche and market.

Per project: Quote a flat fee for a well-scoped deliverable — a wedding film, a product video series, a podcast clip package. Break complex projects into milestones: rough cut approval, fine cut, final delivery.

Monthly retainer: For ongoing YouTube channels, podcasts, or social content. Fixed fee for a defined output per month.

Many video editors undercharge by bundling everything into one fee. Invoice add-ons as separate line items to show value and increase average invoice value:

• Colour grading — separate from the edit, especially for narrative or commercial work
• Motion graphics and titles — custom animations command a premium over basic text
• Audio mixing and sound design — cleaning dialogue, scoring, SFX
• Subtitles and closed captions — especially for social media and accessibility requirements
• Additional cut-downs — 60s, 30s, 15s social versions of a longer video
• Music licensing fees — if sourcing and licensing music, pass through at cost or with a small admin markup

Video editing services are taxable creative services:

• EU editors: VAT at standard rates. For international B2B clients within the EU, use reverse charge and include both VAT numbers on the invoice.
• UK editors: 20% VAT once registered (threshold £90,000). Both editing services and the final delivered file are standard-rated.
• US editors: Video production services are generally not subject to sales tax, but delivered digital files may be taxable in some states. Verify locally if you deliver work via download links.