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Free Invoice Template for Nutritionists

Invoice for consultations, multi-session programs, meal plans, and corporate wellness work. Professional PDF, insurance-friendly fields, no signup.

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How Nutritionists Charge

Initial consultation — typically 60–90 minutes at a higher rate than follow-ups
Follow-up sessions — 30–45 minutes at a standard rate
Multi-session programs — 3, 6, or 12 month coaching packages, prepaid or billed monthly
Meal plans and resources — sold as standalone digital deliverables
Corporate wellness — workshops, seminars, on-site clinic days
Group programs — per-participant fees for cohort-based coaching

Insurance and Professional Body Numbers

Clients claiming back from private health insurance need to see your professional registration. Include your registration number with the relevant body — BANT, AfN, ANutr, RNutr, RD (UK), R.D. (US), or your country's equivalent — and any clinic insurance details. Some insurers require:

A diagnosis code or reason for consultation (provided by the client's GP)
Confirmation that payment was received
Your professional body registration number visible on the invoice

Programs and Prepaid Packages

Multi-session programs are typically prepaid. The invoice should clearly state:

Number of sessions included
Validity period (e.g., must be used within 6 months)
What's included (consultations, meal plans, email support, follow-up tests)
Cancellation and refund policy
Total fee and any deposit/instalment structure

Frequently Asked Questions

Is nutritionist work VAT-exempt?

In the UK and parts of the EU, registered dietitians (RD) providing medical nutrition therapy may qualify for VAT exemption. Nutritionists, health coaches, and general wellness consulting typically do NOT qualify — VAT applies if you are above the threshold. Check your jurisdiction.

How do I invoice for a program that spans several months?

Two common approaches: (1) Invoice the full program upfront — simple and clean for cash flow. (2) Invoice monthly — better for clients with budget constraints. Whichever you choose, state the full program scope and any non-refundable deposit on the first invoice.

Should meal plans be a separate line item?

Yes if they are an upsell or sold separately. Keep them as a separate line so clients see the value being added. If meal plans are bundled into a program fee, mention them in the description but no separate line is needed.

Do online consultations need a different invoice?

No — same format. Mention the session was conducted online if useful for client records. Tax treatment is the same.

Your First Invoice in Under Three Minutes

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