Free Invoice Template for Cleaning Services

A clear cleaning invoice shows customers exactly what they paid for and makes recurring billing simple. Include:

• Service date(s) — the date or date range covered by this invoice
• Property address
• Service type — regular clean, deep clean, end-of-tenancy, carpet cleaning, oven clean
• Duration or scope — number of hours, rooms cleaned, or square footage for commercial jobs
• Any additional services — ironing, laundry, window cleaning, supplied products
• Cleaning products supplied — if you supply materials, add these as a line item or include in the service fee
• Payment terms — especially important for regular clients

Hourly rate: Common for domestic cleaning. Typical rates in the UK range from £12–£25/hour for domestic, and £15–£30/hour for commercial. Invoice per session or bundle a month's sessions on one invoice.

Fixed price per clean: Quote a flat rate for a property of a defined size. Simpler for the customer and protects you if a tidy home takes less time than expected.

Deep clean / end-of-tenancy: Quote a flat project price based on property size and condition. Typically 2–4× the regular clean rate. Invoice 50% upfront or in full on completion.

Commercial cleaning contract: Monthly fixed fee for defined services (number of visits, areas covered, hours). Invoice monthly in advance.

For weekly or fortnightly regular clients, monthly invoicing reduces admin:

• List all sessions for the month as line items with dates: "Domestic clean — 1st Feb, 15th Feb — 3h × 2 sessions @ £18/h = £108"
• Or bill as a flat monthly fee: "Regular cleaning — February 2025 — 2 visits, 3h each — £108"
• Monthly invoicing is more professional than cash-per-session and builds a payment trail
• Include a consistent due date so regular clients know when to pay — this significantly reduces late payments

Cleaning services are taxable in most jurisdictions:

• UK cleaners: Register for VAT at £90,000 turnover. Standard rate (20%) applies to cleaning services. Most self-employed cleaners operate below the threshold — if so, no VAT is charged or reclaimed.
• EU cleaners: Standard VAT rates apply to cleaning services. Some EU countries have a reduced rate for domestic household services — check your local rules (e.g., France has a 10% reduced rate for home services).
• Self-employment: Keep records of all invoices issued. Cleaning equipment and supplies are deductible business expenses. Mileage to client properties may also be deductible.