Free German Invoice Template

German invoices follow a specific format required by German tax law (§ 14 UStG). Whether you need to invoice a German client or issue invoices in German, the format has specific characteristics:

• Steuernummer or USt-IdNr. — the issuer's tax identification number must appear on every invoice
• Rechnungsnummer — a sequential invoice number with no gaps allowed
• Leistungsdatum — the date services were rendered (separate from the invoice date)
• Nettobetrag, Steuersatz, Steuerbetrag, Bruttobetrag — net amount, tax rate, tax amount, and gross total must each appear
• Pflichtangaben — all mandatory fields required under UStG §14

invoicePrivate's German language mode generates invoices with all these labels and fields correctly formatted.

If your client is German-speaking or requires documents in German, invoicePrivate can generate a fully German-language invoice:

• Switch the interface language to Deutsch in the settings
• All field labels, headings, and standard terms will be in German
• The PDF export will use German date format (DD.MM.YYYY) and number format (1.234,56 €)
• Correct German currency placement (amount followed by €)

This produces an invoice that looks completely native to German-speaking recipients, whether they are in Germany, Austria, or Switzerland.

Understanding German invoice terms ensures your document meets client expectations:

• Rechnung — invoice
• Rechnungsdatum — invoice date
• Fälligkeit / Zahlungsziel — payment due date
• Leistungsbeschreibung — description of services
• Menge / Anzahl — quantity
• Einzelpreis — unit price
• Gesamtbetrag — total amount
• Mehrwertsteuer (MwSt.) / Umsatzsteuer (USt.) — VAT
• Kleinunternehmerregelung — small business tax exemption (§ 19 UStG)

When invoicing under the Kleinunternehmerregelung, include: "Gemäß § 19 UStG wird keine Umsatzsteuer berechnet."

Germany has two VAT rates you may need to apply:

• 19% (Regelsteuersatz) — standard rate for most goods and services: consulting, software, advertising, general professional services
• 7% (ermäßigter Steuersatz) — reduced rate for food, books, newspapers, cultural services, short-term accommodation
• 0% / exempt — exports outside the EU, intra-EU B2B supplies (reverse charge), certain financial and medical services

Select the appropriate rate in invoicePrivate's invoice editor. The tax amount and gross total are calculated automatically.